Page 54 - 08.11.2025 Council Packet

IV. OPERATIONAL BUDGET

A. OVERALL BUDGET GOALS
While the ultimate goal would be for revenues generated from the community center to
completely subsidize the operating costs of the center, it is not practical to assume that approach.
For that reason, the Town Staff, with support from the design team, has identified revenue
generating opportunities and examined reasonable potential operating costs based on the
proposed building square footage, hours of operation, and planned facility uses.

This initial budget is provided to determine baseline operational costs for the facility but may
be subject to change depending on a number of factors when the building ultimately opens. The
budget estimates should be reviewed and updated during the first year of operation to ensure the
sustainability of the building staff and use.

For the proposed Community Center, personnel costs are projected to be around 65%.
Operational expenses generally account for 34% of the total expenditures.
General Assumptions:

- Budget is calculated in 2025 figures.
- The costs of new staff are included in expenses
- Certain spaces are not staffed (Functional fitness, Indoor walking-track, Flexible health
services office space for physicals, Historical displays, video viewing room, Special events
rooms (birthday parties, meetings, etc.)
- Any recreational programs would operate at revenue neutral (i.e. program fees cover costs of
coaches, uniforms, referees, etc.)
- Head Start program costs and staffing would be the responsibility of Shore Up! and is not
included in this operating budget
- Taxes are not included for or reflected in potential membership fees, rentals, vending, etc., on
either the revenue or expense side.

B. EXPENSES
Staffing Plan Assumptions:

- Community Center will be open year-round
- Proposed Hours of Operation
o Monday – Friday 7am – 7pm
o Saturday & Sunday 8am-8pm
o These hours are used for planning purposes only and will be subject to change as the
facility becomes operational and is dependent on a number of factors including but not
limited to: availability of staff, time of year, special events, etc.
- Staffing (Full-time, paid positions):
o Administration / Operations
 Front Desk / Registration - 2
 Director / Facility Manager - 1
 Assistant Facility Manager – 1

08.11.25 Council Packet Page 54 of 140
TOWN OF BERLIN COMMUNITY CENTER: FEASIBILITY STUDY 28